Applicant360 Privacy Policy

As a consumer reporting agency governed by the Federal Fair Credit Reporting Act (FCRA) among other applicable state and federal laws, Applicant360 is committed to protecting your privacy.

This Privacy Policy covers Applicant360's website, and Applicant360's practices for handling personal information provided to Applicant360 over the Internet by the general public using Applicant360's publicly available website. This Policy also covers personal information provided by Applicant360's clients, and their job applicants and employees (as well as other individuals who have given their written authorization for Applicant360's clients to conduct a background investigation on them), using Applicant360's online background screening application that is accessible only through an access-restricted portion of Applicant360's web site https://secure.applicant360.com. Applicant360 will collect, store, and use personally identifiable information only in compliance with applicable law, including the FCRA.


Information Collection

When you browse Applicant360's publicly accessible website, you do so anonymously. Applicant360 collects personally identifiable information from you only if you choose to provide this information to us. In some instances, Applicant360 may collect non-personal (e.g., aggregate or demographic) data through cookies. This information is used to better understand and improve the usability, performance and effectiveness of the Applicant360.com web site, as is further described below under "Cookies and Tracking Technology". 

The types of personal information we may collect about you through our publicly accessible web site include the following (should you decide to provide such information to Applicant360): (a) contact and identifying information (e.g., name, address, e-mail address, phone and fax numbers, employer(s), job title) in connection with your expression of interest in receiving information about, or your registering for, Applicant360 products or services, blog posts and newsletters; (b) any other personal information that you may voluntarily provide to us in an online form or through an e-mail.

Access to certain Applicant360 web pages and online services is not available to the general public and requires a login code and password provided by Applicant360. Those web pages, and the information downloadable to and from those pages, are made available only to clients of Applicant360. On these web pages, Applicant360 collects only information that the user voluntarily shares with Applicant360.


How We Use Your Personal Information

When your personal information is collected on Applicant360's publicly accessible web site, Applicant360 will inform you at the point of collection of the purpose for the collection. Applicant360 will use your personal information only in the way we specify when it is collected unless you consent to a different use.

If you have provided your personal information over this web site in connection with a background screen ordered by Applicant360's client, Applicant360 may use your personal information to perform your background screen for that client. Applicant360 will not use your information to conduct a background screening investigation and create a report unless Applicant360's client has provided a certification required by the FCRA and any other applicable law. In this certification, Applicant360's client certifies to Applicant360 that it has a legally permissible purpose for ordering the background screen, and that it has, to the extent required by applicable law, obtained your informed consent to conduct the background screen.


Information Sharing and Disclosure

Applicant360 does not sell or rent personal information to third parties. Applicant360 will not disclose your personal information to a third party without your permission, except in connection with performing your background screen for Applicant360's client or as otherwise described in this Privacy Policy.

Applicant360 may disclose personal information as necessary or appropriate in connection with any of the purposes for which we use personal information as described above in "How We Use
Your Personal Information".

When Applicant360 conducts a background screening investigation about you, Applicant360 may disclose information that you submit through this web site to the Applicant360 client that ordered a background screening investigation on you. Applicant360 also may disclose your information to certain third parties as necessary to conduct the background investigation (such as educational institutions, prior employers, courts, law enforcement agencies and other persons or entities that may provide or verify information about you), as well as to a third-party representative or subcontractor authorized by Applicant360 to assist in the background screening investigation. These third party representatives and subcontractors include service providers that help host or support the web site or otherwise provide technical assistance, court researchers and other data and service vendors. Applicant360 transfers to these representatives and subcontractors only the personal information they need to deliver to Applicant360 (for the benefit of Applicant360's client) the requested product or service. Applicant360 prohibits these third parties from using that information for any other purpose. Applicant360 requires that these parties maintain commercially reasonable measures to protect the confidentiality of your information.

Applicant360 also may in good faith disclose personal information and any other additional information available to Applicant360 for any of the following purposes: (i) investigate, prevent or take action regarding actual or suspected illegal activities or fraud, situations involving potential threats to the physical safety of any person, or violations of Applicant360's terms of use; (ii) respond to or defend against subpoenas, court orders, or other legal process; (iii) establish or exercise Applicant360's legal rights; or (iv) otherwise comply with applicable law.

Applicant360 may acquire other businesses, and other businesses may acquire Applicant360. If that occurs, the information Applicant360 collects may be one of the assets examined or transferred as part of the transaction. Applicant360 will not permit another business to examine the information Applicant360 has collected without a confidentiality agreement and only to the extent permitted by law. Applicant360 will not transfer the information it has collected unless the recipient agrees to provide privacy protections equal to or exceeding those established by this Privacy Policy.


Personal Information Disclosure: United States or Overseas

Personal information submitted to Applicant360 for a background screening investigation may at times be transferred outside of the United States in order to perform the background investigation. All personal information will be transmitted and stored in a secure manner in accordance with the terms of this Privacy Policy.


Cookies and Tracking Technology

Applicant360's web site may use the standard technology called a "cookie" to collect information about how you use the web site.

A cookie is a small data file that is transferred to your hard drive and used for record-keeping purposes. A cookie file can contain information such as the URL you came from, your computer's IP address (i.e., the Internet address of your computer) and domain type (e.g., .com or .org, etc.), your browser type, the country, state and telephone area code where your server is located, the pages of our site that were viewed during a visit, and any search terms that you entered on our site. This information is used for internal purposes only, and we do not link your URL or IP address to any personal information unless you have logged into our web site with a Applicant360 account login and password.  In addition, Applicant360’s web site does not allow other parties to collect personally identifiable information about an individual consumer’s online activities over time and across different Web sites when a consumer uses the Applicant360 web site.

If you would prefer not to receive cookies, you can alter the configuration of your browser to refuse cookies, although it is possible that some areas of our web site will not function properly if you do so. In particular, you may be required to accept cookies in order to complete certain actions on Applicant360's web site.  Applicant360’s web site does not currently recognize “do not track” signals transmitted by web browsers. 


Security

Applicant360 is committed to protecting the personal information that Applicant360 receives about consumers. While we cannot guarantee the security of that information, we utilize a combination of online and offline security technologies, procedures and organizational measures to help safeguard consumer information against loss, misuse, and unauthorized access, disclosure, alteration and destruction.

We employ Secure Socket Layer (SSL) data encryption when data is transmitted over the Internet to our web site. We have installed firewalls and other security technologies to help prevent unauthorized access to our systems. Strong password protection protocols are used on our computers, and employees are kept up-to-date on our security and privacy policies. The servers used to store consumer information are maintained in a secure environment with appropriate security measures.


Links

Applicant360's web site may provide links to third-party web sites. Please be aware that those third-party web sites are outside of our control and are not covered by this Privacy Policy. If you have questions about how another site uses your information, consult that site's privacy statement.


Your Ability to Review or Modify Personal Information, or Unsubscribe.

Applicant360 strives to protect the quality and integrity of your personal information. If you have provided your personal information (such as zip code, phone, e-mail or postal address) to Applicant360 while browsing Applicant360's publicly accessible web site, and wish to update such personal information (if any) that you have provided us, please e-mail us at help@applicant360.com. Also, if you wish to unsubscribe from any of our newsletters or other communications for which you have registered, you may e-mail us at help@applicant360.com. If you are a Applicant360 client with a registered account, you may review (and update) your account information by logging into your account. If you are an individual on whom an Applicant360 client has requested a background screening investigation, and have submitted personal information to Applicant360 at the request of such client for purposes of procuring a background report, then you can review your Applicant360 file in accordance with your file disclosure rights under the Fair Credit Reporting Act, California Civil Code Section 1786.22 and any other applicable state laws by contacting Applicant360's Customer Service Department at help@applicant360.com or calling (877) 963-2583.


Children Under Age 13

Applicant360 does not offer services to children under the age of 13, and this web site is not directed to children under the age of 13. Applicant360 does not knowingly collect information about children under the age of 13.


Changes to this Privacy Policy

Applicant360 may revise this policy from time to time. If there is a material change to this Privacy Policy, we will post the revised policy at this location. Applicant360 will not provide less privacy protection, without your consent, to information collected under a prior privacy policy. We encourage you to periodically review this Privacy Policy to be informed of how Applicant360 is protecting your information.


Report Requests and Disputes

If you would like to request a copy of your background report(s) (if any) prepared by Applicant360; or to dispute the accuracy of the information in your background report, please utilized the contact information provided under the “Contact Us” section.  All requests and dispute inquiries are treated with understanding, consideration and respect.


Contact Us

Questions about a current background check, report requests or to file a dispute:
If your background check is currently being performed by Applicant360 and you have questions or need assistance, please contact our Customer Service department: 

Applicant360 Customer Service Phone: (877) 963-2583
Applicant360 Customer Service Email: help@applicant360.com.


Privacy Policy questions

If you have any questions specifically regarding our privacy policy, you may contact us at:

Customer Service
5635 Hoover Blvd.
Tampa, FL 33634
(877) 963-2583
help@Applicant360.com

In accordance with California Civil Code § 1786.20, customer service will be able to assist you with additional information regarding our privacy practices and policies in the event of a compromise of your information.